6,622 tools, each one opened, scored and signed by a Toolio reviewer

Mind Your Now

Buy it once, own it forever. It's yours. No internet needed.

Checked 5 Oct 2026 Reviewed by Alex Listed since August 2024

Screenshot of Mind Your Now

At a glance

Starts at $79 once to own forever Price as published by the vendor, September 2026.
Free tier No
Platforms Web, macOS, Windows, iPhone, iPad (via app store)
Best for Individuals and small families
Not for Teams Requiring Real-Time Collaboration

4.0 out of 5

Scored by Alex after real use

Our verdict

Mind Your Now is great for those who want a task manager they can keep forever with no subscription. If you need an AI assistant or frequent updates, this might not be the best choice.

✓What it does well

Offline CapabilityWorks fully offline with your data on-device.
Custom Priority ZonesUses four zones: Critical Now, Opportunity Now, Over-the-Horizon, and Parking Lot.
AI Planner Kaia (Optional)Kaia can help plan your day if you choose to add her as an optional feature.

✕Where it falls short

Limited To-Do List SizeHas a maximum of unlimited tasks but Critical Now zone is limited to five items per day.
No Real-Time CollaborationDoes not support real-time collaboration or shared lists among multiple users simultaneously.
Single AI Feature (Optional)Includes only one AI assistant, Kaia, for an additional cost; no other built-in automation features.

Key features

Once-Only Purchase$79 to own forever with lifetime updates.
Data PrivacyYour data stays on your device, not our servers.
Offline WorkWorks without an internet connection, perfect for travel or areas where connectivity is limited.
Custom SchedulingOffers schedule-aware AI recommendations based on your calendar and focus time.

Questions about Mind Your Now

What is Mind Your Now?

Mind Your Now is a task manager sold as a one-time purchase that works fully offline, with data kept on the device. It sorts tasks into four zones called Critical Now, Opportunity Now, Over-the-Horizon and Parking Lot. An optional AI planner named Kaia can help plan the day.

How much does Mind Your Now cost?

Mind Your Now costs $79 once to own forever, with no subscription. The Core purchase gives lifelong access to the main application, works offline and includes updates for life. There is no free tier, and the optional Kaia AI planner comes at an additional cost.

What platforms does Mind Your Now run on?

Mind Your Now runs on the web, macOS and Windows, with iPhone and iPad versions available via the app store. It works without an internet connection, which the vendor says suits travel or areas where connectivity is limited.

Does Mind Your Now support shared lists for teams?

No. Mind Your Now does not support real-time collaboration or shared lists among multiple users at the same time. Toolio says it is best for individuals and small families and not for teams requiring real-time collaboration.

What are the limits of Mind Your Now?

The reviewer notes that the Critical Now zone is limited to five items per day, though the overall task count is unlimited. Mind Your Now includes only one AI assistant, Kaia, at extra cost, with no other built-in automation. Alex scored it 4.0 out of 5 on 5 Oct 2026.

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