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Paperless

Scans, tags, and full-text-searches your documents, then answers questions about them if you supply an AI key.

Checked 4 Oct 2026 Reviewed by Alex Listed since November 2025

Screenshot of Paperless

At a glance

Starts at €9 per month Price as published by the vendor, September 2026.
Free tier Yes, limited
Platforms Web, iOS, Android
Best for People drowning in paper and scattered PC folders
Not for Anyone unwilling to bring their own AI provider key

4.0 out of 5

Scored by Alex after real use

Our verdict

Paperless is a hosted version of the open-source paperless-ngx project: it imports documents from email, scanner, or upload, makes everything full-text searchable, and can auto-tag and file things by rule. Its AI assistant answers questions about a single document or your whole archive, but it isn't built in - you supply your own AI provider key to use it. Pricing starts at €9 a month after a 14-day trial, with the entry plan capped at 2GB of storage, so a large archive will need a higher tier.

✓What it does well

Full-text searchEvery imported document, from PDFs to photos, becomes fully text searchable.
Flexible importingDocuments come in via upload, mobile app, scanner FTP, or auto-fetched email attachments.
Auto-organizing rulesRules can automatically categorize, tag, and file new documents as they arrive.

✕Where it falls short

AI needs your own keyThe AI assistant requires you to bring your own AI provider key rather than a built-in model.
Entry storage is smallThe Essential plan limits you to 2GB of storage and 16MB uploads.
Recurring subscriptionBeyond the 14-day trial, ongoing use costs at least €9 a month, not a one-time purchase.

Key features

Full-text document searchIt indexes PDFs, photos, and emails so any text inside is searchable.
Multi-channel importDocuments import from PC upload, mobile app, scanner, or email attachment.
AI document assistantYou can ask questions about a document or your whole archive using your own AI key.
Auto-tagging rulesCustom rules automatically categorize and file documents by type or date.

Questions about Paperless

What is Paperless?

Paperless is a hosted version of the open-source paperless-ngx project. It imports documents from email, scanner or upload, makes everything full-text searchable and can auto-tag and file documents by rule. Toolio lists it as best for people drowning in paper and scattered PC folders.

How much does Paperless cost?

Paperless starts at €9 per month, according to the vendor's published pricing, and the reviewer mentions a 14-day trial. The entry Essential plan is capped at 2GB of storage and 16MB uploads, so a large archive will need a higher tier.

Does Paperless include its own AI?

No. The Paperless AI assistant can answer questions about a single document or a whole archive, but users must supply their own AI provider key to use it. Toolio marks the tool as not for anyone unwilling to bring their own key.

How do documents get into Paperless?

Paperless imports documents through PC upload, its mobile app, a scanner via FTP, or automatically fetched email attachments. Every imported document, from PDFs to photos, becomes fully text searchable, and custom rules can categorize, tag and file new documents by type or date as they arrive.

Does Paperless have a mobile app?

Yes. Paperless runs on the web, iOS and Android, and the mobile app is one of the ways to import documents. Alex scored the service 4.0 out of 5 after real use, crediting its full-text search, flexible importing and auto-organizing rules.

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