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Smartsheet

AI-driven project management with smart automation and real-time insights, perfect for large teams managing complex projects.

Checked 4 Oct 2026 Reviewed by Alex Listed since July 2024

Screenshot of Smartsheet

At a glance

Starts at $19 per month Includes up to 2 users. More users or advanced features incur additional costs.
Free tier No
Platforms Web, iOS, Android
Best for Large enterprises managing multiple projects
Not for Small teams with limited budgets

3.9 out of 5

Scored by Alex after real use

Our verdict

Smartsheet excels in AI-driven automation and team collaboration but can be complex for small businesses or simpler tasks. Larger organizations should consider it carefully before jumping on board.

✓What it does well

Intelligent workflowsAutomates project management processes to save time and reduce errors.
Dashboards and reportingOffers real-time data visualization for better decision-making and tracking.
AI-powered featuresIncludes AI-driven insights and predictions to enhance project management effectiveness.

✕Where it falls short

Steep learning curveCan be challenging for new users due to its advanced features and complexity.
Limited mobile app functionalityMobile app lacks some of the desktop functionalities, making it less convenient on-the-go.
High cost for small teamsEntry-level plans are expensive and may not offer enough value for smaller organizations or teams.

Key features

Resource planningIncludes tools to plan and manage resources efficiently.
Digital asset managementSupports storage, organization, and sharing of digital files.
Portfolio managementEnables comprehensive portfolio tracking and analysis for large-scale projects.
secure request managementSupports storage and sharing of digital files

Questions about Smartsheet

What is Smartsheet?

Smartsheet is an AI-driven project management platform with automated workflows, real-time dashboards and reporting, and AI-driven insights and predictions. It also includes resource planning, portfolio management for large-scale projects, and digital asset management for storing, organizing and sharing files.

How much does Smartsheet cost?

Smartsheet has no free tier and starts at $19 per month, which includes up to 2 users. More users or advanced features incur additional costs on top of that starting price.

Does Smartsheet have a mobile app?

Yes. Smartsheet runs on the web, iOS and Android. The reviewer notes, though, that the mobile app lacks some of the desktop functionality, making it less convenient on the go, and counts this among the tool's shortcomings.

Is Smartsheet good for small teams?

Not especially. The reviewer says Smartsheet can be complex for small businesses or simpler tasks, has a steep learning curve, and its entry-level plans may not offer enough value for smaller teams. Toolio lists it as best for large enterprises managing multiple projects.

How does Toolio score Smartsheet?

Toolio scores Smartsheet 3.9 out of 5, scored by Alex after real use. The reviewer says it excels in AI-driven automation and team collaboration, but advises larger organizations to consider it carefully before adopting it.

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