6,895 tools, each one opened, scored and signed by a Toolio reviewer

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Every tool is opened and used by a Toolio reviewer, who scores it and writes the honest pros, cons and a clear verdict. No hype, no fluff.

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Sort Newest A to Z Filter Free tier Under $20 553 of 6,895

Tick Compare on any two to four cards to put them side by side.

Get Dex

To-Do Lists
from $12 per month
3.9 /5 Toolio reviewer

Dex consolidates your contacts but lacks advanced CRM features. It's great for personal connections, not business pipeline management.

not yet checked

Genie Chat

Project Management
$9.99 per month
3.8 /5 Toolio reviewer

Digital creators and entrepreneurs; not for simple texters.

not yet checked

Gems So

Note Taking
$8 per month
3.9 /5 Toolio reviewer

Gems So is a shortcut for all your knowledge, but it requires you to join a waitlist.

not yet checked

Fun Blocks

Team Collaboration
$19/mo
4.0 /5 Toolio reviewer

FunBlocks connects thinking to output, but can be complex for simple tasks.

not yet checked

Flow Craft

AI Productivity Tools
$19 per month
4.0 /5 Toolio reviewer

Suites for engineers and analysts, not graphic designers.

not yet checked

Flot AI

AI Productivity Tools
from $19 per month
3.8 /5 Toolio reviewer

Flot AI helps you write, read, and memorize text with an AI assistant. It doesn’t handle complex projects well.

not yet checked

Echo Notes

Note Taking
Free
3.9 /5 Toolio reviewer

Echo Notes lets you sync notes across devices, but limits are strict.

not yet checked

EMA

Team Collaboration
Free
3.9 /5 Toolio reviewer

Deploys AI agents that automate HR, IT and finance busywork like onboarding and benefits.

not yet checked

Dorik AI

AI Productivity Tools
$10.38/mo
3.8 /5 Toolio reviewer

Generates websites quickly with AI, but lacks design customization for experienced users.

not yet checked

Deli Br

Project Management
Free
3.9 /5 Toolio reviewer

Shutting down August 31, 2026. Export your data before it’s too late.

not yet checked

Course Hero

Utility Tools
$14.95 per month
4.0 /5 Toolio reviewer

Course Hero offers millions of study resources and expert help.

not yet checked

Cook Fast

Utility Tools
Free
3.9 /5 Toolio reviewer

Not suitable for professional chefs or those who prefer detailed recipes.

not yet checked

Circle Back AI

Note Taking
$15 per month for Pro plan
4.1 /5 Toolio reviewer

AI notes, action items.

not yet checked

Cheat With AI

Utility Tools
Free
3.8 /5 Toolio reviewer

It's great for those who need access to a casino, but lacks clear gaming options.

not yet checked

Chat LLM

Note Taking
Free
3.9 /5 Toolio reviewer

Improve Tet security with our solution, handling hard-to-find internet resources and up-to-date data.

not yet checked

Chapple AI

Team Collaboration
Free, limited edition
4.0 /5 Toolio reviewer

Simplifies AI models but struggles with complex tasks.

not yet checked

C Tube GR

Utility Tools
Free
3.9 /5 Toolio reviewer

Manufactures certified PVC, PPR and PE-RT pipe and conduit systems for electrical and plumbing projects.

not yet checked

Boostmark

Team Collaboration
Free
4.3 /5 Toolio reviewer

This Tet upgrade aims to secure data but uses questionable resources and is slow.

not yet checked

Berack

Project Management
$9 per month
3.8 /5 Toolio reviewer

Enter legal documentation easily.

not yet checked

Auto Slide AI

AI Productivity Tools
Free
3.9 /5 Toolio reviewer

Automates repetitive slide-building tasks and tracks how each presentation performs afterward.

not yet checked

Auri AI

Note Taking
$1.99 per month
3.9 /5 Toolio reviewer

Dictate and rewrite text in any app, get visual answers.

not yet checked

Ask Input

Team Collaboration
Free
4.0 /5 Toolio reviewer

Suits thoughtful teams looking to reduce meetings, unsuitable for those preferring traditional calls.

not yet checked

Ardor Fitness

Utility Tools
from $19 per month
3.9 /5 Toolio reviewer

Coach-led workouts adapted to your needs.

not yet checked

Anime AI

Team Collaboration
Free
3.9 /5 Toolio reviewer

Convert your photo into anime art.

not yet checked

Ali Express Image Search

Project Management
Free
3.9 /5 Toolio reviewer

Find products without keywords, but you'll need to navigate manually after finding matches.

not yet checked

Aiga

Project Management
Free
3.7 /5 Toolio reviewer

Aiga helps protect data with secure resources.

not yet checked

Actcast

Utility Tools
Free
3.9 /5 Toolio reviewer

Automate data collection with AI on edge devices.

not yet checked

AI4BD

Project Management
$19 per month
3.8 /5 Toolio reviewer

AI4BD automates document and data management, enabling efficient processing.

not yet checked

AI Tree

AI Productivity Tools
Free
3.9 /5 Toolio reviewer

A dashboard for bookmarking and organizing the AI tools you actually use.

not yet checked

360 Face Vision

Team Collaboration
Free
3.9 /5 Toolio reviewer

Needs updating, covers only Latvia.

not yet checked

Runway

Team Collaboration
$15 per month
4.5 /5 Toolio reviewer

Unleash your creativity with Runway's AI tools for video, images and audio.

not yet checked

Riku

Team Collaboration
Free
3.8 /5 Toolio reviewer

Not suitable for those who need advanced AI functionality.

not yet checked

Rasa

Team Collaboration
from $19 per month
3.9 /5 Toolio reviewer

Rasa struggles with handling very complex conversational flows without additional customization.

not yet checked

Wrike

Project Management
$19 per user/month
4.0 /5 Toolio reviewer

Do 10x more, burn out less.

not yet checked

Whautomate

Project Management
Free
3.9 /5 Toolio reviewer

An automation platform for streamlining workflows, with a wide feature set that takes some setup to learn.

not yet checked

Theee.ai

AI Productivity Tools
Free
3.9 /5 Toolio reviewer

Access over 50,000 AI tools.

not yet checked

TeamoPipe

Project Management
$9 per person/month
4.0 /5 Toolio reviewer

Gmail CRM, easy to use.

not yet checked

Smartsheet

Project Management
$19 per month
3.9 /5 Toolio reviewer

AI-driven project management with smart automation and real-time insights, perfect for large teams managing complex projects.

not yet checked

Shulex

Project Management
Free
4.1 /5 Toolio reviewer

Free to join, easy sign-up.

not yet checked

Notion AI

Note Taking
$19.50/mo
4.7 /5 Toolio reviewer

Notion AI automates busywork, writes meeting notes, and searches across apps—it's all in Notion.

not yet checked

Monday

Project Management
from $9 per seat monthly
4.5 /5 Toolio reviewer

Limited to one platform only.

not yet checked

Granola

Note Taking
$0 per user per month
4.5 /5 Toolio reviewer

For teams with back-to-back meetings, Granola helps organize notes and actions without a meeting bot.

not yet checked

Chatgpt

Utility Tools
$4/mo
4.8 /5 Toolio reviewer

ChatGPT can answer questions, write and create images—limited by memory and context., it falls short in extended conversations.

not yet checked

Branch Bob

AI Productivity Tools
$0 per month (Free Plan)
4.0 /5 Toolio reviewer

BranchBob is great for those starting an online store but lacks advanced customization options and multiple shops.

not yet checked

Boomerang Gmail

Calendars
$4.98/mo
3.9 /5 Toolio reviewer

Scheduling and reminders, without leaving Gmail.

not yet checked

Asana

Project Management
$9/mo
4.1 /5 Toolio reviewer

Plan, automate, and execute critical workflows together with Asana's agentic work management.

not yet checked

AcuityScheduling

Calendars
from $16 per month
4.0 /5 Toolio reviewer

Suitable for beauty and wellness professionals, not ideal for complex manufacturing.

not yet checked

QuestFlow

Project Management
from $4.99 per month
4.0 /5 Toolio reviewer

AI finance agent for top investor strategy.

not yet checked

Productivity

All productivity 637 Best of 10 Free tier 413 Paid 224
AI Productivity Tools 51 Calendars 23 Note Taking 139 Project Management 125 Team Collaboration 158 To-Do Lists 52 Utility Tools 72 Virtual Meetings 17

Three worth starting with

Privacy For ChatGPT Chrome Extension Free Voice DIM Chrome Extension Free StorageGPT Chrome Extension Free

Terms to know

AI agent AI search engine Chatbot Context window Copilot Embeddings Freemium Guardrails Knowledge base Large language model LLM Multimodal AI Optical character recognition OCR Prompt engineering Retrieval-augmented generation RAG SaaS Speaker diarization Speech-to-text STT Workflow automation

AI productivity tools cover note taking, to-do lists, calendars, project management, team collaboration, virtual meetings and small utilities. Notion and Notion AI keep notes, wikis and tasks in one workspace, Monday and Airtable track projects on boards and tables, and Motion and Reclaim schedule tasks into free calendar time and protect focus hours. Granola takes meeting notes, while Zapier and Lindy AI connect apps so repetitive steps run on their own. Before choosing, check that a tool works with the calendar and chat you already use, that call recording has everyone's consent, and that you can export your data if you ever leave.

Questions people ask

Do AI meeting assistants need everyone's consent to record?

In many places, yes. Recording or transcribing a call can require every participant's agreement, and rules vary by country and state. Tell attendees at the start, use the tool's built-in notice if it has one, and check your company's policy.

What is the difference between a note-taking app and a project management tool?

Note-taking apps store information such as ideas, meeting notes and references. Project management tools track work: who does what, by when, and what status it is in. Many teams use both, with notes feeding the tasks that live in the project tool.

How do I avoid adding too many productivity apps?

Start with one problem, such as missed deadlines or scattered notes, and pick one tool for it. Check that it connects to your calendar and chat before committing. Retire an old app when you add a new one, rather than running both.