6,895 tools, each one opened, scored and signed by a Toolio reviewer

HONEST REVIEWS. REAL EXPERIENCE.

Find the tool, and find out what it is bad at

Every tool is opened and used by a Toolio reviewer, who scores it and writes the honest pros, cons and a clear verdict. No hype, no fluff.

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Sort Newest A to Z Filter Free tier Under $20 224 of 6,895

Tick Compare on any two to four cards to put them side by side.

SoloUno

AI Productivity Tools
$7.99 per month
4.0 /5 Toolio reviewer

Helps manage hair pulling, nail biting, and skin picking.

not yet checked

ToolCenter

AI Productivity Tools
Free
3.7 /5 Toolio reviewer

Too many tools to choose from.

not yet checked

One Sec I Screen Time Focus App

Utility Tools
From $19 per month for Pro
3.9 /5 Toolio reviewer

One Sec adds friction to apps you want to use less.

not yet checked

Focus Friend

To-Do Lists
$4.99/mo
3.9 /5 Toolio reviewer

Focus Bean Timer, cute and engaging.

not yet checked

Macaron AI

Team Collaboration
$9 per month
3.9 /5 Toolio reviewer

Macaron helps you live better.

not yet checked

RX Reader AI

Utility Tools
$99 per month
3.8 /5 Toolio reviewer

For managing sensitive data, not for general web scraping.

not yet checked

Startupper Tools

Utility Tools
$9 per month
3.8 /5 Toolio reviewer

Planoly is a visual social media scheduler for startups. Limited features and high costs.

not yet checked

Lemon Chat

Team Collaboration
Free
4.5 /5 Toolio reviewer

Fast matching, real-time moderation.

not yet checked

Santelmo Music

Calendars
Free
3.8 /5 Toolio reviewer

Audio problems? We fix them.

not yet checked

Relay

Project Management
Free
3.7 /5 Toolio reviewer

Relay.app is shutting down in August and September.

not yet checked

Reclaim

To-Do Lists
$8 per month
4.4 /5 Toolio reviewer

Loves are few because of its Outlook and Google Calendar exclusivity.

not yet checked

PromptPal

Team Collaboration
$39 per month
3.8 /5 Toolio reviewer

It helps identify and mitigate risks in your data but can take time to set up.

not yet checked

Privacy For ChatGPT Chrome Extension

Team Collaboration
Free
5.0 /5 Toolio reviewer

Hides chat history and input fields in ChatGPT to protect your messages. It's only for selective message hiding.

not yet checked

Popbox GPT Extension

To-Do Lists
from $9.99 per month
3.9 /5 Toolio reviewer

Access AI-powered assistance instantly within your browser.

not yet checked

Plugbear

Team Collaboration
$99/mo
3.8 /5 Toolio reviewer

Automates Slack for ops teams and beyond.

not yet checked

OpenServ

AI Productivity Tools
$99 per month
3.9 /5 Toolio reviewer

Reasoning engine for agents, ensuring reliability and efficiency.

not yet checked

Zivy

Team Collaboration
$18 per month
3.8 /5 Toolio reviewer

Zivy organizes Slack communication into simple piles.

not yet checked

Yotewo

Project Management
$99 per month
3.8 /5 Toolio reviewer

Hire IT talent quickly and efficiently for your projects.

not yet checked

Workif AI

Project Management
$19 per month
3.9 /5 Toolio reviewer

Get paid for scope creep, stay productive.

not yet checked

Wholesum

Calendars
from $13 per month
3.8 /5 Toolio reviewer

Simplify meal planning for outdoor groups, save time and reduce waste.

not yet checked

Whenable

To-Do Lists
$9.99 per user per month
3.9 /5 Toolio reviewer

Whenable suits goal-oriented individuals but may not fit those who prefer simplicity.

not yet checked

Voisi

Team Collaboration
$9 per month
3.9 /5 Toolio reviewer

Voisi is great for multi-voice conversations, but falls short on simple text-to-speech tasks.

not yet checked

Virtual Sapiens

Team Collaboration
$19 per month for teams
3.9 /5 Toolio reviewer

Scale leadership and communication training without adding to your team’s workload.

not yet checked

VOYP

To-Do Lists
$2.99 per month
4.0 /5 Toolio reviewer

Book appointments, reservations with voice.

not yet checked

Trivoh

Virtual Meetings
from £5 per user/month
3.8 /5 Toolio reviewer

Trivoh suits distributed teams needing accountability and data control but is bad for those who want simplicity or customization.

not yet checked

Trellis

Note Taking
Free
3.7 /5 Toolio reviewer

It lacks transparency and clarity, making it hard to navigate.

not yet checked

TravelTrail

Project Management
$5.99 per month (Premium)
3.9 /5 Toolio reviewer

TravelTrail creates detailed itineraries for your trips.

not yet checked

TimeHero

Project Management
$5 per month
3.8 /5 Toolio reviewer

TimeHero automatically schedules tasks based on availability. It's great for remote teams, but not ideal for simple to-do lists.

not yet checked

TeamifAI

Project Management
$19 per month
3.8 /5 Toolio reviewer

TeamifAI connects demand, suppliers, and workforce in one platform.

not yet checked

Taskaid AI

To-Do Lists
from $10 per month
3.8 /5 Toolio reviewer

Taskaid for personal work and AI collaboration.

not yet checked

TORKEHUB

Project Management
from $49 per month
3.8 /5 Toolio reviewer

TorkeHub is a CRM for startups.

not yet checked

Surfed

Note Taking
$19 per month
3.9 /5 Toolio reviewer

Surfed combines a speedy native browser with unified knowledge systems for history and bookmark management.

not yet checked

Supertasks

To-Do Lists
Free
3.7 /5 Toolio reviewer

Automate web scraping with point-and-click ease.

not yet checked

Sup

Project Management
$29 per month
3.9 /5 Toolio reviewer

Sup is great for teams needing async standups and leave tracking, but not ideal for those preferring complex integrations.

not yet checked

Sune AI

Team Collaboration
$9.95 per month
3.8 /5 Toolio reviewer

Centralizes docs, sheets, and projects in one space.

not yet checked

Strimo Extension

Team Collaboration
$49 per month
3.8 /5 Toolio reviewer

Unified view, simplified management.

not yet checked

Stepseed

To-Do Lists
$49 per month
3.8 /5 Toolio reviewer

Suits tech-savvy goal setters; may intimidate beginners.

not yet checked

Stackref

Project Management
Free
3.7 /5 Toolio reviewer

StackRef is great for those needing direct, experienced help with cloud environments; not ideal for complex managed services.

not yet checked

SkedPal

To-Do Lists
$9.95
3.8 /5 Toolio reviewer

SkedPal turns your to-do list into a smart, time-blocked schedule.

not yet checked

OmniJobs

Team Collaboration
$9.50 per month
3.8 /5 Toolio reviewer

Speed up your job search by finding roles not listed on LinkedIn or other boards. Not suitable for those looking for well-known open positions.

not yet checked

Notability AI

Note Taking
$14.99 per year
3.9 /5 Toolio reviewer

Summarizes and creates quizzes from handwritten notes.

not yet checked

Motion

To-Do Lists
$250 per year
4.3 /5 Toolio reviewer

An AI-powered productivity suite covering tasks, calendar, meetings, docs, and project management.

not yet checked

Morgen

Calendars
from $19 per month
4.0 /5 Toolio reviewer

Morgen helps you manage your calendars and tasks together.

not yet checked

ModularMind

AI Productivity Tools
Free
3.7 /5 Toolio reviewer

ModularMind builds Maia, an AI executive for complex workflows. Not just an assistant.

not yet checked

Mneme AI

To-Do Lists
$4.99 per month
3.9 /5 Toolio reviewer

Save and chat with your notes locally, Mneme AI makes organizing easy but requires a subscription for full access.

not yet checked

Missive

Team Collaboration
from $14 per user/month
3.9 /5 Toolio reviewer

Missive turns emails into work tasks, without changing your workflow. No more manual forwarding.

not yet checked

MemoJournal

Note Taking
from $0.99
3.9 /5 Toolio reviewer

Voice-to-text is slow and inaccurate.

not yet checked

Meetmoji

Project Management
Free
3.8 /5 Toolio reviewer

MeetMoji collects feedback through live polls and word clouds, but it lacks complex analytics.

not yet checked

Paid productivity tools

224 with no free tier. Trials that end in a bill count as paid.

All productivity 637 Best of 10 Free tier 413 Paid 224
AI Productivity Tools 51 Calendars 23 Note Taking 139 Project Management 125 Team Collaboration 158 To-Do Lists 52 Utility Tools 72 Virtual Meetings 17

Three worth starting with

Privacy For ChatGPT Chrome Extension Free Voice DIM Chrome Extension Free StorageGPT Chrome Extension Free

Terms to know

AI agent AI search engine Chatbot Context window Copilot Embeddings Freemium Guardrails Knowledge base Large language model LLM Multimodal AI Optical character recognition OCR Prompt engineering Retrieval-augmented generation RAG SaaS Speaker diarization Speech-to-text STT Workflow automation

AI productivity tools cover note taking, to-do lists, calendars, project management, team collaboration, virtual meetings and small utilities. Notion and Notion AI keep notes, wikis and tasks in one workspace, Monday and Airtable track projects on boards and tables, and Motion and Reclaim schedule tasks into free calendar time and protect focus hours. Granola takes meeting notes, while Zapier and Lindy AI connect apps so repetitive steps run on their own. Before choosing, check that a tool works with the calendar and chat you already use, that call recording has everyone's consent, and that you can export your data if you ever leave.

Questions people ask

Do AI meeting assistants need everyone's consent to record?

In many places, yes. Recording or transcribing a call can require every participant's agreement, and rules vary by country and state. Tell attendees at the start, use the tool's built-in notice if it has one, and check your company's policy.

What is the difference between a note-taking app and a project management tool?

Note-taking apps store information such as ideas, meeting notes and references. Project management tools track work: who does what, by when, and what status it is in. Many teams use both, with notes feeding the tasks that live in the project tool.

How do I avoid adding too many productivity apps?

Start with one problem, such as missed deadlines or scattered notes, and pick one tool for it. Check that it connects to your calendar and chat before committing. Retire an old app when you add a new one, rather than running both.