6,895 tools, each one opened, scored and signed by a Toolio reviewer

HONEST REVIEWS. REAL EXPERIENCE.

Find the tool, and find out what it is bad at

Every tool is opened and used by a Toolio reviewer, who scores it and writes the honest pros, cons and a clear verdict. No hype, no fluff.

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Sort Newest A to Z Filter Free tier Under $20 637 of 6,895

Tick Compare on any two to four cards to put them side by side.

Phoenix™ Solutions

Team Collaboration
Free
3.9 /5 Toolio reviewer

Best for industrial leaders who need reliable automation, not for those looking to train custom AI.

not yet checked

Paratranz Helper Chrome Extension

Utility Tools
Free
3.9 /5 Toolio reviewer

Shows a DeepL translation under the input box while you work inside Paratranz's translation tool.

not yet checked

Pacely

Project Management
Free
3.9 /5 Toolio reviewer

Suits Tet Latvia warning users, not those using other security tools.

not yet checked

PGSharp

Utility Tools
$5 per month
3.9 /5 Toolio reviewer

Spoofs GPS location and adds joystick movement, IV checks, and auto-catching to the Pokemon GO app.

not yet checked

Organize ChatGPT Chrome Extension

Note Taking
$29.95
4.0 /5 Toolio reviewer

OrganizeChatGPT helps you manage your ChatGPT conversations, but only on one device at a time.

not yet checked

OpenServ

AI Productivity Tools
$99 per month
3.9 /5 Toolio reviewer

Reasoning engine for agents, ensuring reliability and efficiency.

not yet checked

One Paragraph Chrome Extension

Note Taking
Free
3.9 /5 Toolio reviewer

Summarizes any selected text into one paragraph using your own OpenAI API key.

not yet checked

mxHERO AI

Team Collaboration
Free
3.9 /5 Toolio reviewer

Routes business email into cloud storage and AI workflows for security and compliance.

not yet checked

Zivy

Team Collaboration
$18 per month
3.8 /5 Toolio reviewer

Zivy organizes Slack communication into simple piles.

not yet checked

Yotewo

Project Management
$99 per month
3.8 /5 Toolio reviewer

Hire IT talent quickly and efficiently for your projects.

not yet checked

Yapping Chrome Extension

Team Collaboration
Free
4.3 /5 Toolio reviewer

Adds a button to Claude's interface so you can talk instead of typing out long prompts.

not yet checked

Workstreams.AI

Project Management
$10.39/mo
4.0 /5 Toolio reviewer

Workstreams.ai manages workflows with AI, but lacks deep integrations.

not yet checked

Workif AI

Project Management
$19 per month
3.9 /5 Toolio reviewer

Get paid for scope creep, stay productive.

not yet checked

WiseGPT Chrome Extension

Team Collaboration
Free
3.9 /5 Toolio reviewer

For chat GPT enthusiasts, not for novices.

not yet checked

Wide GPT Chrome Extension

Utility Tools
Free
4.5 /5 Toolio reviewer

Automatically widens the ChatGPT interface so there's less scrolling and more room to read or code.

not yet checked

Wholesum

Calendars
from $13 per month
3.8 /5 Toolio reviewer

Simplify meal planning for outdoor groups, save time and reduce waste.

not yet checked

Whenable

To-Do Lists
$9.99 per user per month
3.9 /5 Toolio reviewer

Whenable suits goal-oriented individuals but may not fit those who prefer simplicity.

not yet checked

Voisi

Team Collaboration
$9 per month
3.9 /5 Toolio reviewer

Voisi is great for multi-voice conversations, but falls short on simple text-to-speech tasks.

not yet checked

Voice DIM Chrome Extension

Utility Tools
Free
5.0 /5 Toolio reviewer

Lets Destiny players transfer and equip gear by voice command mid-match instead of alt-tabbing to DIM.

not yet checked

Visearch with Google Chatg Extension

AI Productivity Tools
Free
3.9 /5 Toolio reviewer

An AI assistant that layers search across Google, ChatGPT, Baidu, and Google Maps in one place.

not yet checked

Virtual Sapiens

Team Collaboration
$19 per month for teams
3.9 /5 Toolio reviewer

Scale leadership and communication training without adding to your team’s workload.

not yet checked

Verbee

Team Collaboration
Free
3.9 /5 Toolio reviewer

Lets a whole team share and build on the same GPT-4 conversation instead of working solo.

not yet checked

VOYP

To-Do Lists
$2.99 per month
4.0 /5 Toolio reviewer

Book appointments, reservations with voice.

not yet checked

Unifill Chrome Extension

AI Productivity Tools
Free
3.9 /5 Toolio reviewer

A Chrome extension whose AI agents automate repetitive browsing tasks and learn from how you work.

not yet checked

UniOne AI Extension

AI Productivity Tools
Free
3.9 /5 Toolio reviewer

A Chrome extension that routes chats through GPT-3.5, GPT-4, Claude 3 or Gemini Pro depending on the task.

not yet checked

UV Weather Chrome Extension

Utility Tools
Free
4.5 /5 Toolio reviewer

Puts real-time weather, radar, and air quality in your toolbar, with AI-written reports as a paid upgrade.

not yet checked

U-VERIFY FOR SAP FIELDGLASS Extension

Project Management
Free
3.9 /5 Toolio reviewer

Uses machine learning to analyze external workforce documents inside SAP Fieldglass and flag inconsistencies.

not yet checked

Trivoh

Virtual Meetings
from £5 per user/month
3.8 /5 Toolio reviewer

Trivoh suits distributed teams needing accountability and data control but is bad for those who want simplicity or customization.

not yet checked

Trellis

Note Taking
Free
3.7 /5 Toolio reviewer

It lacks transparency and clarity, making it hard to navigate.

not yet checked

TravelTrail

Project Management
$5.99 per month (Premium)
3.9 /5 Toolio reviewer

TravelTrail creates detailed itineraries for your trips.

not yet checked

Todo.is

To-Do Lists
Free
3.9 /5 Toolio reviewer

Suits teams that need a simple task manager, not individual users.

not yet checked

Timeos AI Meeting Calendar Extension

Calendars
Free
4.8 /5 Toolio reviewer

Records meetings, then triggers AI agents to draft docs or update tasks the moment you say them.

not yet checked

TimeHero

Project Management
$5 per month
3.8 /5 Toolio reviewer

TimeHero automatically schedules tasks based on availability. It's great for remote teams, but not ideal for simple to-do lists.

not yet checked

Ticketbro

Team Collaboration
Free, with limited features
3.9 /5 Toolio reviewer

Start booking instantly with ticketbro’s mobile-first system.

not yet checked

Text To Google Calendar Chrome Extension

Calendars
Free
3.2 /5 Toolio reviewer

Turns highlighted text into a Google Calendar event, reading the date, time and location for you.

not yet checked

TemplatesGo

Project Management
Free trial available
4.0 /5 Toolio reviewer

Create fillable documents easily, but lacks advanced customization.

not yet checked

TeamifAI

Project Management
$19 per month
3.8 /5 Toolio reviewer

TeamifAI connects demand, suppliers, and workforce in one platform.

not yet checked

Taskaid AI

To-Do Lists
from $10 per month
3.8 /5 Toolio reviewer

Taskaid for personal work and AI collaboration.

not yet checked

Taskade AI

Project Management
Free trial available
4.0 /5 Toolio reviewer

Describe your idea, and Taskade generates a fully working app. No code required.

not yet checked

Tabos - Chrome Extension

Team Collaboration
Free
3.9 /5 Toolio reviewer

Combines tab management, ChatGPT prompts and RSS, YouTube and Reddit feeds in one workspace.

not yet checked

TabX Chrome Extension

Utility Tools
Free
3.9 /5 Toolio reviewer

Finds any open tab by title or URL and groups the rest by project or interest.

not yet checked

TORKEHUB

Project Management
from $49 per month
3.8 /5 Toolio reviewer

TorkeHub is a CRM for startups.

not yet checked

SwiftBoard

Team Collaboration
Free
3.9 /5 Toolio reviewer

Limited to anonymous use only.

not yet checked

Surfed

Note Taking
$19 per month
3.9 /5 Toolio reviewer

Surfed combines a speedy native browser with unified knowledge systems for history and bookmark management.

not yet checked

Supertasks

To-Do Lists
Free
3.7 /5 Toolio reviewer

Automate web scraping with point-and-click ease.

not yet checked

Superpowers For Chatgpt Chrome Extension

Team Collaboration
Free
3.9 /5 Toolio reviewer

Puts a ChatGPT chat window on top of any website you're browsing, tuned to the page's content.

not yet checked

Sup

Project Management
$29 per month
3.9 /5 Toolio reviewer

Sup is great for teams needing async standups and leave tracking, but not ideal for those preferring complex integrations.

not yet checked

Productivity

All productivity 637 Best of 10 Free tier 413 Paid 224
AI Productivity Tools 51 Calendars 23 Note Taking 139 Project Management 125 Team Collaboration 158 To-Do Lists 52 Utility Tools 72 Virtual Meetings 17

Three worth starting with

Privacy For ChatGPT Chrome Extension Free Voice DIM Chrome Extension Free StorageGPT Chrome Extension Free

Terms to know

AI agent AI search engine Chatbot Context window Copilot Embeddings Freemium Guardrails Knowledge base Large language model LLM Multimodal AI Optical character recognition OCR Prompt engineering Retrieval-augmented generation RAG SaaS Speaker diarization Speech-to-text STT Workflow automation

AI productivity tools cover note taking, to-do lists, calendars, project management, team collaboration, virtual meetings and small utilities. Notion and Notion AI keep notes, wikis and tasks in one workspace, Monday and Airtable track projects on boards and tables, and Motion and Reclaim schedule tasks into free calendar time and protect focus hours. Granola takes meeting notes, while Zapier and Lindy AI connect apps so repetitive steps run on their own. Before choosing, check that a tool works with the calendar and chat you already use, that call recording has everyone's consent, and that you can export your data if you ever leave.

Questions people ask

Do AI meeting assistants need everyone's consent to record?

In many places, yes. Recording or transcribing a call can require every participant's agreement, and rules vary by country and state. Tell attendees at the start, use the tool's built-in notice if it has one, and check your company's policy.

What is the difference between a note-taking app and a project management tool?

Note-taking apps store information such as ideas, meeting notes and references. Project management tools track work: who does what, by when, and what status it is in. Many teams use both, with notes feeding the tasks that live in the project tool.

How do I avoid adding too many productivity apps?

Start with one problem, such as missed deadlines or scattered notes, and pick one tool for it. Check that it connects to your calendar and chat before committing. Retire an old app when you add a new one, rather than running both.