6,895 tools, each one opened, scored and signed by a Toolio reviewer

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Every tool is opened and used by a Toolio reviewer, who scores it and writes the honest pros, cons and a clear verdict. No hype, no fluff.

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Sort Newest A to Z Filter Free tier Under $20 637 of 6,895

Tick Compare on any two to four cards to put them side by side.

Sune AI

Team Collaboration
$9.95 per month
3.8 /5 Toolio reviewer

Centralizes docs, sheets, and projects in one space.

not yet checked

Strimo Extension

Team Collaboration
$49 per month
3.8 /5 Toolio reviewer

Unified view, simplified management.

not yet checked

StorageGPT Chrome Extension

Note Taking
Free
5.0 /5 Toolio reviewer

Saves your ChatGPT answers as local, editable Markdown notes that never leave your device.

not yet checked

Stepseed

To-Do Lists
$49 per month
3.8 /5 Toolio reviewer

Suits tech-savvy goal setters; may intimidate beginners.

not yet checked

Stackref

Project Management
Free
3.7 /5 Toolio reviewer

StackRef is great for those needing direct, experienced help with cloud environments; not ideal for complex managed services.

not yet checked

Snap Appraise

Utility Tools
Free
3.9 /5 Toolio reviewer

Get a quick value estimate for your jewelry in under 60 seconds.

not yet checked

SkedPal

To-Do Lists
$9.95
3.8 /5 Toolio reviewer

SkedPal turns your to-do list into a smart, time-blocked schedule.

not yet checked

Sir Shopper Assistant Chrome Extension

Utility Tools
Free, with limitations
3.9 /5 Toolio reviewer

Automatically finds the best deals as you shop online. No more searching for discounts.

not yet checked

Sigma

To-Do Lists
Free
4.0 /5 Toolio reviewer

Organize your internet in separate workspaces.

not yet checked

Shade Stylishly Sustainable Extension

Project Management
Free
5.0 /5 Toolio reviewer

Turns any clothing photo into a search for sustainably rated alternatives from over 70,000 pieces.

not yet checked

ScrumDesk

Project Management
$9/mo
4.0 /5 Toolio reviewer

Starts with a free trial, good for small Agile teams but lacks advanced features.

not yet checked

Screen Recorder Extension

Virtual Meetings
Free
3.9 /5 Toolio reviewer

Captures screenshots or screen video, then lets you ask ChatGPT about the captured area.

not yet checked

SciGPT - Chrome Extension

Note Taking
Free
3.9 /5 Toolio reviewer

Summarizes a scientific paper straight from its abstract on 48 supported journal sites.

not yet checked

OmniJobs

Team Collaboration
$9.50 per month
3.8 /5 Toolio reviewer

Speed up your job search by finding roles not listed on LinkedIn or other boards. Not suitable for those looking for well-known open positions.

not yet checked

Numbr Chrome Extension

Note Taking
Free
3.9 /5 Toolio reviewer

Merges a calculator and a notepad so you can crunch numbers and jot notes side by side.

not yet checked

Notion

Project Management
from $9.50 per month
4.7 /5 Toolio reviewer

Notion is an AI workspace for team collaboration and knowledge management. It automates busywork but lacks extensive built-in integrations.

not yet checked

Notability AI

Note Taking
$14.99 per year
3.9 /5 Toolio reviewer

Summarizes and creates quizzes from handwritten notes.

not yet checked

NoFilterGpt

Team Collaboration
from $11.99 per month
4.0 /5 Toolio reviewer

Unfiltered, uncensored AI chat without limits.

not yet checked

Nichebay

Project Management
Free
3.9 /5 Toolio reviewer

NicheBay limits you to one AI workspace, managing your dropshipping supply chain.

not yet checked

Nextcaptcha Extension

Utility Tools
Free
3.9 /5 Toolio reviewer

Automatically recognizes and solves reCAPTCHA and FunCaptcha challenges using the nextcaptcha.com solving service.

not yet checked

Needyu.ai Chrome Extension

Virtual Meetings
Free
4.7 /5 Toolio reviewer

Sits inside Google Meet, Zoom, and Teams to transcribe calls, read sentiment, and track engagement over time.

not yet checked

Nabla Copilot Chrome Extension

Note Taking
Free
5.0 /5 Toolio reviewer

Nabla Copilot Chrome Extension generates medical notes instantly.

not yet checked

Motion

To-Do Lists
$250 per year
4.3 /5 Toolio reviewer

An AI-powered productivity suite covering tasks, calendar, meetings, docs, and project management.

not yet checked

Morgen

Calendars
from $19 per month
4.0 /5 Toolio reviewer

Morgen helps you manage your calendars and tasks together.

not yet checked

ModularMind

AI Productivity Tools
Free
3.7 /5 Toolio reviewer

ModularMind builds Maia, an AI executive for complex workflows. Not just an assistant.

not yet checked

Mneme AI

To-Do Lists
$4.99 per month
3.9 /5 Toolio reviewer

Save and chat with your notes locally, Mneme AI makes organizing easy but requires a subscription for full access.

not yet checked

Mitra

Team Collaboration
Free, limited functionality
3.9 /5 Toolio reviewer

Only for iPhone. Not verified for macOS.

not yet checked

Missive

Team Collaboration
from $14 per user/month
3.9 /5 Toolio reviewer

Missive turns emails into work tasks, without changing your workflow. No more manual forwarding.

not yet checked

MemoJournal

Note Taking
from $0.99
3.9 /5 Toolio reviewer

Voice-to-text is slow and inaccurate.

not yet checked

Meetmoji

Project Management
Free
3.8 /5 Toolio reviewer

MeetMoji collects feedback through live polls and word clouds, but it lacks complex analytics.

not yet checked

MEJ Support AI

Project Management
from $9 per month
3.9 /5 Toolio reviewer

Best for small businesses and enterprises, not ideal for simple ticket systems.

not yet checked

LiveMinder

To-Do Lists
$9.99 per month
4.0 /5 Toolio reviewer

LiveMinder shows your reminders on lock screen, but works only with Apple Reminders.

not yet checked

Lindy AI

Project Management
from $19 per month
4.3 /5 Toolio reviewer

Planes your week and integrates with all tools.

not yet checked

Lee AI

Project Management
Free
3.7 /5 Toolio reviewer

It never lies about what it did, but you need to leave your details for updates.

not yet checked

LLMChat

Team Collaboration
Free
3.7 /5 Toolio reviewer

LLMChat warns about Tet Latvia security, offers an alternative but limited site access.

not yet checked

Kopyst

AI Productivity Tools
$15 per month
4.0 /5 Toolio reviewer

Turns a recorded workflow into a step-by-step video or document, like an SOP or guide.

not yet checked

Keysha AI

Calendars
$11.99/mo
4.0 /5 Toolio reviewer

Keysha is an AI assistant that turns chaos into clarity, designed for ADHD brains.

not yet checked

Keep It Shot

Team Collaboration
from $19 per month
4.0 /5 Toolio reviewer

Organize your screenshots quickly and privately, but lacks advanced editing tools.

not yet checked

Jobpass Chrome Extension

To-Do Lists
Free
3.9 /5 Toolio reviewer

Auto-fills job applications from saved data and tracks each one until you hear back.

not yet checked

Jimpl

Utility Tools
Free
4.5 /5 Toolio reviewer

Online EXIF metadata viewer, view and remove geolocation data.

not yet checked

Intelligent Tab Categorization Chrome Extension

Utility Tools
$5 per month
3.8 /5 Toolio reviewer

AI Tab Group categorizes your browser tabs automatically. It suits those who struggle with too many open tabs.

not yet checked

Imactor APP

Team Collaboration
$0 per month (Starter plan)
3.8 /5 Toolio reviewer

Imactor App helps teams reach consensus faster, but is not ideal for small projects.

not yet checked

HiTab Chrome Extension

Utility Tools
Free
3.4 /5 Toolio reviewer

Customize your homepage with widgets, including dark mode. Personal dashboard organizes bookmarks and favorite websites.

not yet checked

Productivity

All productivity 637 Best of 10 Free tier 413 Paid 224
AI Productivity Tools 51 Calendars 23 Note Taking 139 Project Management 125 Team Collaboration 158 To-Do Lists 52 Utility Tools 72 Virtual Meetings 17

Three worth starting with

Privacy For ChatGPT Chrome Extension Free Voice DIM Chrome Extension Free StorageGPT Chrome Extension Free

Terms to know

AI agent AI search engine Chatbot Context window Copilot Embeddings Freemium Guardrails Knowledge base Large language model LLM Multimodal AI Optical character recognition OCR Prompt engineering Retrieval-augmented generation RAG SaaS Speaker diarization Speech-to-text STT Workflow automation

AI productivity tools cover note taking, to-do lists, calendars, project management, team collaboration, virtual meetings and small utilities. Notion and Notion AI keep notes, wikis and tasks in one workspace, Monday and Airtable track projects on boards and tables, and Motion and Reclaim schedule tasks into free calendar time and protect focus hours. Granola takes meeting notes, while Zapier and Lindy AI connect apps so repetitive steps run on their own. Before choosing, check that a tool works with the calendar and chat you already use, that call recording has everyone's consent, and that you can export your data if you ever leave.

Questions people ask

Do AI meeting assistants need everyone's consent to record?

In many places, yes. Recording or transcribing a call can require every participant's agreement, and rules vary by country and state. Tell attendees at the start, use the tool's built-in notice if it has one, and check your company's policy.

What is the difference between a note-taking app and a project management tool?

Note-taking apps store information such as ideas, meeting notes and references. Project management tools track work: who does what, by when, and what status it is in. Many teams use both, with notes feeding the tasks that live in the project tool.

How do I avoid adding too many productivity apps?

Start with one problem, such as missed deadlines or scattered notes, and pick one tool for it. Check that it connects to your calendar and chat before committing. Retire an old app when you add a new one, rather than running both.