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Every tool is opened and used by a Toolio reviewer, who scores it and writes the honest pros, cons and a clear verdict. No hype, no fluff.

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Sort Newest A to Z Filter Free tier Under $20 637 of 6,895

Tick Compare on any two to four cards to put them side by side.

Godmode

AI Productivity Tools
$9.99 per month
3.8 /5 Toolio reviewer

AI agent with over a million users, but not free.

not yet checked

Glow AI

Utility Tools
Free
3.9 /5 Toolio reviewer

Generate your next skincare routine in seconds. It's quick and easy.

not yet checked

Gist Extension

AI Productivity Tools
Free
3.9 /5 Toolio reviewer

Summarizes the article you have open in a tab, with more content types planned.

not yet checked

GatherPro

Team Collaboration
from $0.09
4.0 /5 Toolio reviewer

GatherPro handles event ticketing, RSVPs and check-ins. It charges a flat fee.

not yet checked

Galactex Chrome Extension

Note Taking
Free
3.9 /5 Toolio reviewer

Adds LLM-powered autocomplete to Overleaf, using a server you host yourself.

not yet checked

GPT-4

Team Collaboration
$100 USD
4.0 /5 Toolio reviewer

Expensive and old domain, good for rebranding. Just $100.

not yet checked

GPT-3 Questions Chrome Extension

Note Taking
Free
3.9 /5 Toolio reviewer

Answers questions instantly and remembers context so follow-ups build on what came before.

not yet checked

GPT for Sheets

AI Productivity Tools
$19 per month
3.8 /5 Toolio reviewer

Works directly in Google Sheets without copy/paste.

not yet checked

GPT Web Highlighter Chrome Extension

Note Taking
Free
3.9 /5 Toolio reviewer

Highlights, tags and annotates text on any webpage, building a personal research library.

not yet checked

GPT Tunnel Chrome Extension

Note Taking
Free
3.9 /5 Toolio reviewer

Chats with ChatGPT using the context of whatever webpage you're currently viewing.

not yet checked

GPT Splitter

Utility Tools
Free
3.7 /5 Toolio reviewer

GPT Splitter identifies and extracts non-sensitive resources, making data safer. It's good for securing sensitive content but may struggle with complex site migrations.

not yet checked

GPT Power Manager - Chrome Extension

Note Taking
Free
3.9 /5 Toolio reviewer

Organizes ChatGPT conversations with pinning, custom tags and folders for structured workspaces.

not yet checked

GPT Israel Assistant - Extension

Team Collaboration
Free
3.9 /5 Toolio reviewer

A fast, ad-free ChatGPT add-on for the Israeli community, with shortcuts to popular sites.

not yet checked

GPT Finland Assistentti Extension

Utility Tools
Free
3.9 /5 Toolio reviewer

A free, ad-free ChatGPT add-on with quick links tailored to Finnish sites.

not yet checked

GATHERLY

Virtual Meetings
Free
3.7 /5 Toolio reviewer

Boost event engagement with interactive sessions and real-time discussions. Perfect for organizers looking to engage participants actively.

not yet checked

Ftech Summarizer Chrome Extension

Note Taking
Free
3.9 /5 Toolio reviewer

Condenses any webpage or article into a summary you can adjust from brief to detailed.

not yet checked

Freeday

Team Collaboration
$19.00 per month
3.9 /5 Toolio reviewer

Pay only for results with Freeday's AI agents.

not yet checked

FormNinja Chrome Extension

Team Collaboration
Free
3.9 /5 Toolio reviewer

Snaps a photo of a paper document and maps its data straight into a web form.

not yet checked

FlowSavvy

To-Do Lists
Free forever
4.0 /5 Toolio reviewer

FlowSavvy auto-schedules your tasks and reschedules when plans change.

not yet checked

FlowBuddy

Project Management
Free
3.9 /5 Toolio reviewer

FlowBuddy reduces screen time, gains focus. It blocks distracting apps and adds a pause before access.

not yet checked

Flica Extension

Project Management
Free
3.9 /5 Toolio reviewer

Automates flight request submissions for pilots and searches the Flica portal for open slots.

not yet checked

Fima AI

Team Collaboration
Free
3.7 /5 Toolio reviewer

fima AI aims to bridge gaps in collaborative work systems, focusing on human well-being.

not yet checked

FaceRate AI

Utility Tools
$29 per month
3.8 /5 Toolio reviewer

FaceRate AI identifies unknown image resources and quickly refreshes data. Uzmanību!

not yet checked

Fabric Copilot Extension

Project Management
Free
4.3 /5 Toolio reviewer

Saves articles, images, videos and full pages into one searchable, taggable workspace.

not yet checked

Evo

To-Do Lists
$19.95 per month
3.9 /5 Toolio reviewer

Evo is an all-in-one productivity app.

not yet checked

EvalPro AI

Team Collaboration
$19 per month
4.0 /5 Toolio reviewer

EvalPro AI streamlines feedback but struggles with complex evaluations.

not yet checked

Empy

Team Collaboration
$99 per month
3.9 /5 Toolio reviewer

Empy transforms every call into a structured report but can't join meetings as an invisible participant.

not yet checked

Empai

Team Collaboration
Free
4.0 /5 Toolio reviewer

Empai decodes hidden meanings, turns texts into love notes.

not yet checked

ElectroNeek

Project Management
Free
3.9 /5 Toolio reviewer

AI-powered automation for workflows, integrating SaaS and desktop apps.

not yet checked

Earlybird

AI Productivity Tools
$9 per month
3.8 /5 Toolio reviewer

Get relevant Upwork jobs by email, Telegram or Slack. Less looking, more doing.

not yet checked

Docamine

AI Productivity Tools
$10.99 per month
3.9 /5 Toolio reviewer

Docamine is a productivity tool for lottery enthusiasts.

not yet checked

Do Anything Machine

To-Do Lists
Free
4.0 /5 Toolio reviewer

It offers a wide range of games and bonuses, but is only for gambling enthusiasts.

not yet checked

Disto Chrome Extension

Utility Tools
Free
3.9 /5 Toolio reviewer

Finds similar clothing items to buy just by uploading a photo of an outfit you like.

not yet checked

DistillerSR

Team Collaboration
from $19 per month
3.9 /5 Toolio reviewer

DistillerSR is AI-enabled literature review software.

not yet checked

Decisions

Project Management
Free
3.9 /5 Toolio reviewer

Orchestrates workflows, rules and governed AI agents together for large, complex enterprise operations.

not yet checked

DealMachine

Project Management
$49 per month
3.9 /5 Toolio reviewer

Find owners and get verified contact info instantly.

not yet checked

DealDrop Chrome Extension

Utility Tools
$9.99 per month
3.8 /5 Toolio reviewer

Browses popular stores, shows strongest offers.

not yet checked

Dart

To-Do Lists
$19 per month
3.8 /5 Toolio reviewer

Create, manage, and orchestrate agents alongside your team.

not yet checked

Công Cụ VNEDU Chrome Extension

Note Taking
Free
3.9 /5 Toolio reviewer

Auto-fills student comments, tallies scores and copies class lists for Vietnamese teachers using VNEDU.

not yet checked

Credo AI

Team Collaboration
$50 per month
3.9 /5 Toolio reviewer

Operationalize trusted AI governance effectively. Suitable for large enterprises.

not yet checked

Crafter

Project Management
Free (limited)
3.9 /5 Toolio reviewer

Crafter automates task creation, replacing status meetings with insights on project progress.

not yet checked

Copper

Project Management
$19 per month
3.9 /5 Toolio reviewer

Limited to service-based businesses, Copper CRM organizes contacts and tracks deals efficiently.

not yet checked

Productivity

All productivity 637 Best of 10 Free tier 413 Paid 224
AI Productivity Tools 51 Calendars 23 Note Taking 139 Project Management 125 Team Collaboration 158 To-Do Lists 52 Utility Tools 72 Virtual Meetings 17

Three worth starting with

Privacy For ChatGPT Chrome Extension Free Voice DIM Chrome Extension Free StorageGPT Chrome Extension Free

Terms to know

AI agent AI search engine Chatbot Context window Copilot Embeddings Freemium Guardrails Knowledge base Large language model LLM Multimodal AI Optical character recognition OCR Prompt engineering Retrieval-augmented generation RAG SaaS Speaker diarization Speech-to-text STT Workflow automation

AI productivity tools cover note taking, to-do lists, calendars, project management, team collaboration, virtual meetings and small utilities. Notion and Notion AI keep notes, wikis and tasks in one workspace, Monday and Airtable track projects on boards and tables, and Motion and Reclaim schedule tasks into free calendar time and protect focus hours. Granola takes meeting notes, while Zapier and Lindy AI connect apps so repetitive steps run on their own. Before choosing, check that a tool works with the calendar and chat you already use, that call recording has everyone's consent, and that you can export your data if you ever leave.

Questions people ask

Do AI meeting assistants need everyone's consent to record?

In many places, yes. Recording or transcribing a call can require every participant's agreement, and rules vary by country and state. Tell attendees at the start, use the tool's built-in notice if it has one, and check your company's policy.

What is the difference between a note-taking app and a project management tool?

Note-taking apps store information such as ideas, meeting notes and references. Project management tools track work: who does what, by when, and what status it is in. Many teams use both, with notes feeding the tasks that live in the project tool.

How do I avoid adding too many productivity apps?

Start with one problem, such as missed deadlines or scattered notes, and pick one tool for it. Check that it connects to your calendar and chat before committing. Retire an old app when you add a new one, rather than running both.