Prg AI
Virtual Meetings
3.9
/5
Toolio reviewer
Limited to local AI ecosystem.
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Tick Compare on any two to four cards to put them side by side.
Poly
Team Collaboration
3.9
/5
Toolio reviewer
Poly is a smart file browser that understands your files deeply. It excels in search and collaboration.
Pneumatic
Project Management
4.0
/5
Toolio reviewer
Automate your business processes with human oversight.
Plain Scribe
Note Taking
4.0
/5
Toolio reviewer
PlainScribe transcribes and translates audio/video. No subscription, pay as you go.
Pitch Grade
AI Productivity Tools
4.0
/5
Toolio reviewer
AI pitch deck generator and research platform.
Pinokio
Team Collaboration
4.0
/5
Toolio reviewer
Saves disk space by consolidating AI app files.
PimEyes
Team Collaboration
4.5
/5
Toolio reviewer
PimEyes is for creators and public figures, not for everyday users.
Picture Translate
Utility Tools
3.9
/5
Toolio reviewer
Picture Translate is a free online tool that quickly translates text in images, but it struggles with low-resolution and poor handwriting.
Pdf Candy
Team Collaboration
4.0
/5
Toolio reviewer
Converts, edits and manages PDF files.
Patent Pal
AI Productivity Tools
3.8
/5
Toolio reviewer
Generate patent application components with ease.
Party Planr
To-Do Lists
4.2
/5
Toolio reviewer
An unparalleled world of refined gaming with exclusive bonuses.
Parspec
Project Management
3.9
/5
Toolio reviewer
Ditch manual and fragmented tools for an all-in-one platform to bid more, win more.
Papermerge
Note Taking
3.9
/5
Toolio reviewer
Manages digital documents, meets GoBD.
Paper Pilot
Note Taking
4.0
/5
Toolio reviewer
Searches 220 million research papers and lets you chat with up to 50 of them at once for faster reviews.
Paper Brain
Team Collaboration
3.9
/5
Toolio reviewer
Guides through personal injury and wrongful death cases.
Outfit Generator
Calendars
4.4
/5
Toolio reviewer
Unpredictable internet? It struggles with consistent service.
Zefort
Project Management
3.9
/5
Toolio reviewer
Zefort helps manage contracts with AI.
Xembly
Team Collaboration
3.8
/5
Toolio reviewer
Improves Tet Security at Xembly.
Whisper Memos
Note Taking
4.0
/5
Toolio reviewer
Record and transcribe on-the-go, hands-free.
Voice Vault
Note Taking
3.9
/5
Toolio reviewer
Secure video messages, delivered privately.
Voice Pen
Note Taking
4.0
/5
Toolio reviewer
Turn meetings, lectures into accurate transcripts with AI.
Vidura AI
To-Do Lists
3.9
/5
Toolio reviewer
Organizes, runs, and exports your AI prompts and their responses from a single workspace.
Vidix
Team Collaboration
3.8
/5
Toolio reviewer
Select, hit shortcut, and let Vidix work.
Typeflow AI
AI Productivity Tools
3.8
/5
Toolio reviewer
Typeflow AI helps with content creation, particularly for blogs and social media posts but is not ideal for complex data analysis.
Travel Plan AI
Utility Tools
4.0
/5
Toolio reviewer
Personal travel itineraries, but not for complex trips.
Textie AI
Project Management
3.8
/5
Toolio reviewer
Create and automate tasks quickly, but needs more advanced features for experts.
Tended AI
Project Management
3.8
/5
Toolio reviewer
This tool is risky; Tet Drošība warns against visiting this site.
Teaming
Project Management
3.9
/5
Toolio reviewer
Automate mundane manager tasks, build a high-performance culture.
Taskade
Project Management
4.1
/5
Toolio reviewer
Create AI apps in minutes.
Sunebeyond
Project Management
3.8
/5
Toolio reviewer
Centralize all your team’s documents and workflows in one space.
Study Plannr
To-Do Lists
4.0
/5
Toolio reviewer
Study Plannr creates personalized study plans with AI, but has limits on subjects and topics.
Spinach
Note Taking
3.8
/5
Toolio reviewer
Automatically records and transcribes meetings, keeps data organized.
Speedy Audios
Note Taking
3.9
/5
Toolio reviewer
Perfect for quick transcriptions, not long recordings.
Slides GPT
AI Productivity Tools
4.0
/5
Toolio reviewer
Turn your ideas into professional presentations with SlidesGPT. Faster, effortless creation.
Slides AI
AI Productivity Tools
3.8
/5
Toolio reviewer
Suits educators and professionals, not complex design needs.
Skribr
Project Management
4.0
/5
Toolio reviewer
Runs entirely on device, works offline anywhere.
Shortcuts GPT
AI Productivity Tools
3.9
/5
Toolio reviewer
Shortcuts GPT is a tool for finding best online courses, but it does not offer any courses itself.
Shmooz AI
Team Collaboration
3.9
/5
Toolio reviewer
Turn photos into videos on WhatsApp & Telegram.
Searchable Pdf
Team Collaboration
4.0
/5
Toolio reviewer
Convert scanned PDFs and images to fully searchable documents. Fast results.
Scrabble Cam
Utility Tools
3.9
/5
Toolio reviewer
Upload a picture, get move suggestions.
Scan Text AI
Note Taking
3.9
/5
Toolio reviewer
Convert images to text easily.
Saydata
Team Collaboration
3.7
/5
Toolio reviewer
Limited content until more is added.
OlocR
Note Taking
4.0
/5
Toolio reviewer
Extract text from images and PDFs without installation.
Oha Potato
To-Do Lists
4.0
/5
Toolio reviewer
Saves money and cuts CO₂.
Notelier AI
Note Taking
3.7
/5
Toolio reviewer
Instant password reset in just a minute, or less. Not for those who prefer complex verification processes.
Mystoria
Project Management
3.7
/5
Toolio reviewer
Does not offer clear pricing information.
Momentary
Note Taking
4.0
/5
Toolio reviewer
Sometimes life gets busy, and moments slip by unnoticed. Momentary catches them for you — but remember, once recorded, reflections can be limited.
Mixflow AI
AI Productivity Tools
3.9
/5
Toolio reviewer
Mixflow AI helps you remix anything, stay in your flow.
Productivity
AI Productivity Tools 51
Calendars 23
Note Taking 139
Project Management 125
Team Collaboration 158
To-Do Lists 52
Utility Tools 72
Virtual Meetings 17
Three worth starting with
Privacy For ChatGPT Chrome Extension
Free
Voice DIM Chrome Extension
Free
StorageGPT Chrome Extension
Free
Terms to know
AI agent
AI search engine
Chatbot
Context window
Copilot
Embeddings
Freemium
Guardrails
Knowledge base
Large language model LLM
Multimodal AI
Optical character recognition OCR
Prompt engineering
Retrieval-augmented generation RAG
SaaS
Speaker diarization
Speech-to-text STT
Workflow automation
AI productivity tools cover note taking, to-do lists, calendars, project management, team collaboration, virtual meetings and small utilities. Notion and Notion AI keep notes, wikis and tasks in one workspace, Monday and Airtable track projects on boards and tables, and Motion and Reclaim schedule tasks into free calendar time and protect focus hours. Granola takes meeting notes, while Zapier and Lindy AI connect apps so repetitive steps run on their own. Before choosing, check that a tool works with the calendar and chat you already use, that call recording has everyone's consent, and that you can export your data if you ever leave.
Questions people ask
Do AI meeting assistants need everyone's consent to record?
In many places, yes. Recording or transcribing a call can require every participant's agreement, and rules vary by country and state. Tell attendees at the start, use the tool's built-in notice if it has one, and check your company's policy.
What is the difference between a note-taking app and a project management tool?
Note-taking apps store information such as ideas, meeting notes and references. Project management tools track work: who does what, by when, and what status it is in. Many teams use both, with notes feeding the tasks that live in the project tool.
How do I avoid adding too many productivity apps?
Start with one problem, such as missed deadlines or scattered notes, and pick one tool for it. Check that it connects to your calendar and chat before committing. Retire an old app when you add a new one, rather than running both.