Kumo Study
Note Taking
4.0
/5
Toolio reviewer
Limited to ADHD users only; great for staying focused but misses general productivity needs.
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Every tool is opened and used by a Toolio reviewer, who scores it and writes the honest pros, cons and a clear verdict. No hype, no fluff.
Tick Compare on any two to four cards to put them side by side.
Krisp
Virtual Meetings
3.9
/5
Toolio reviewer
Krisp is a voice AI for meetings with noise cancellation and an AI note taker.
Kokoro Chrome Extension
Note Taking
3.9
/5
Toolio reviewer
Saves web pages for later and exports them as clean Markdown, with AI summaries added.
Kixie PowerCall Chrome Extension
Team Collaboration
4.6
/5
Toolio reviewer
Adds click-to-call and click-to-text buttons over phone numbers on any webpage in Chrome.
Journey Tracker Chrome Extension
Note Taking
3.9
/5
Toolio reviewer
Tracks your research across tabs, though AI summaries need a Waterloo email.
Journey Chrome Extension
To-Do Lists
5.0
/5
Toolio reviewer
Replaces your new tab page with a chatbot that manages goals and to-dos.
IntelliBar
Utility Tools
3.9
/5
Toolio reviewer
A Mac app for chatting with GPT-4o, Claude, Gemini and other models in one place.
Inspiq
Project Management
3.9
/5
Toolio reviewer
Free for those with OpenAI API key, not suitable for budget-conscious users.
InfoCodex Document Summarizer Chrome Extension
Note Taking
3.9
/5
Toolio reviewer
Splits long documents into chapters and summarizes each one, linked back to the original text.
INDICO
AI Productivity Tools
3.8
/5
Toolio reviewer
Automates underwriting and claims processing.
I Am An SE Chrome Extension
Project Management
3.9
/5
Toolio reviewer
Copies a preset context prompt to paste into ChatGPT before asking your question.
Heyboard Chrome Extension
To-Do Lists
3.9
/5
Toolio reviewer
Prioritizes tasks by deadline and importance, with Kanban, list and calendar views to choose from.
Hello Transcribe
Note Taking
3.8
/5
Toolio reviewer
Transcribes audio files and voice notes privately.
GrabJobs
Team Collaboration
3.9
/5
Toolio reviewer
Lets job seekers chat directly with employers and filters alerts by role, location and industry.
Gleans AI Chrome Extension
Note Taking
3.9
/5
Toolio reviewer
Saves any link in one click into a shareable, AI-organized collection page.
Genji
Calendars
3.7
/5
Toolio reviewer
Tet Drošiba warns against visiting Genji.app, suggesting it might be fraudulent.
Genji
Project Management
3.7
/5
Toolio reviewer
Limited to Tet Latvia's warning; supports secure data access, but only for specific regions.
GPT4 Requests Counter Chrome Extension
Project Management
3.9
/5
Toolio reviewer
Counts your ChatGPT questions and counts down the three-hour session clock.
Fuzzy Search Chrome Extension
Utility Tools
3.9
/5
Toolio reviewer
Finds text on any page even through typos and synonyms, with adjustable search sensitivity.
Fulltext Bookmark Chrome Extension
Note Taking
4.5
/5
Toolio reviewer
Fulltext-search your browsing history and bookmarks directly in Chrome. Export data to CSV.
Flagright
Team Collaboration
4.0
/5
Toolio reviewer
Flagright scales with you, but lacks basic customization options for small businesses.
Fibery
Project Management
4.0
/5
Toolio reviewer
Fibery is a work platform that connects teams and integrates tools. Turn customer insights into real products.
Equal Time For Google Meet Chrome Extension
Virtual Meetings
5.0
/5
Toolio reviewer
Tracks who's talking in your meetings and flags interruptions, bias and sentiment automatically.
Enconvo
AI Productivity Tools
3.8
/5
Toolio reviewer
Solve tasks instantly with your AI assistant.
Empress
Team Collaboration
3.8
/5
Toolio reviewer
Empress does not offer a free tier or basic plan.
Emberly
Note Taking
4.0
/5
Toolio reviewer
Emberly helps you organize knowledge, but may not be best for those who prefer simple lists.
Edstension Chrome Extension
Note Taking
3.9
/5
Toolio reviewer
Limited to EdStem and EPFL, it suggests AI answers and provides real-time LaTeX preview.
Driveway AI Screenshot Gu Chrome Extension
Note Taking
3.9
/5
Toolio reviewer
Records a browser workflow step by step and turns it into an illustrated training guide.
Draft by Slite Chrome Extension
Note Taking
3.9
/5
Toolio reviewer
Drafts notes right in the browser, then saves them straight into your Slite workspace.
Dokoportal Chrome Extension
To-Do Lists
3.9
/5
Toolio reviewer
Adds GPT-powered suggestions, task management and quick notes directly inside the browser.
Docuprobe Chrome Extension
Note Taking
3.9
/5
Toolio reviewer
Condenses long web pages into short summaries and answers specific questions about the page content.
Discute
Team Collaboration
4.0
/5
Toolio reviewer
Acts as a virtual assistant, but limited to document types.
Discord Pal
Team Collaboration
3.8
/5
Toolio reviewer
Protects Tet data against phishing sites.
Dictation Daddy - Chrome Extension
Team Collaboration
3.9
/5
Toolio reviewer
Turns spoken words into replies for email, Slack, Outlook and LinkedIn, hands-free.
Dictanote
Note Taking
4.1
/5
Toolio reviewer
Dictanote struggles with complex writing tasks, excelling in quick notes but falling short on detailed documents.
Diagramming AI
AI Productivity Tools
3.9
/5
Toolio reviewer
Automate diagram creation with AI; not suitable for simple text-to-diagram conversions.
DeepFabric Chrome Extension
To-Do Lists
5.0
/5
Toolio reviewer
Bundles task management, meeting notes and an AI co-pilot team into your browser's new tab.
Deck Assistant
AI Productivity Tools
3.8
/5
Toolio reviewer
Select any text, hit a button and your AI processes it. Any application works.
Decisions AI
Virtual Meetings
3.9
/5
Toolio reviewer
Plan and optimize meetings with AI.
Ctrly
Team Collaboration
3.8
/5
Toolio reviewer
Automatically insert your signature with a simple key press. Say goodbye to manual signatures.
Crystal Chrome Extension
Team Collaboration
4.1
/5
Toolio reviewer
Predicts a prospect's personality from LinkedIn and suggests how to pitch them accordingly.
Crisp
Team Collaboration
4.0
/5
Toolio reviewer
Crisp uses AI to help you handle customer support, but not all features are included in the free tier.
Cohere
Team Collaboration
3.9
/5
Toolio reviewer
Cohere guides customers through resolutions step-by-step, but requires human approval for generated answers.
Cmdj
AI Productivity Tools
4.0
/5
Toolio reviewer
Cmd J AI Assistant speeds up writing, coding and searching but lacks advanced customization options.
Chrome Autopilot AI - Chrome Extension
AI Productivity Tools
4.5
/5
Toolio reviewer
An AI agent that clicks, types and navigates your browser hands-free while managing inbox and calendar.
ChatVocGPT Chrome Extension
Note Taking
3.9
/5
Toolio reviewer
Transcribes your speech straight into ChatGPT's text box in real time, in multiple languages.
ChatPDF - Chrome Extension
Note Taking
4.4
/5
Toolio reviewer
Lets you chat with PDFs, Word docs and PowerPoint files to pull out summaries and key data.
Productivity
AI Productivity Tools 51
Calendars 23
Note Taking 139
Project Management 125
Team Collaboration 158
To-Do Lists 52
Utility Tools 72
Virtual Meetings 17
Three worth starting with
Privacy For ChatGPT Chrome Extension
Free
Voice DIM Chrome Extension
Free
StorageGPT Chrome Extension
Free
Terms to know
AI agent
AI search engine
Chatbot
Context window
Copilot
Embeddings
Freemium
Guardrails
Knowledge base
Large language model LLM
Multimodal AI
Optical character recognition OCR
Prompt engineering
Retrieval-augmented generation RAG
SaaS
Speaker diarization
Speech-to-text STT
Workflow automation
AI productivity tools cover note taking, to-do lists, calendars, project management, team collaboration, virtual meetings and small utilities. Notion and Notion AI keep notes, wikis and tasks in one workspace, Monday and Airtable track projects on boards and tables, and Motion and Reclaim schedule tasks into free calendar time and protect focus hours. Granola takes meeting notes, while Zapier and Lindy AI connect apps so repetitive steps run on their own. Before choosing, check that a tool works with the calendar and chat you already use, that call recording has everyone's consent, and that you can export your data if you ever leave.
Questions people ask
Do AI meeting assistants need everyone's consent to record?
In many places, yes. Recording or transcribing a call can require every participant's agreement, and rules vary by country and state. Tell attendees at the start, use the tool's built-in notice if it has one, and check your company's policy.
What is the difference between a note-taking app and a project management tool?
Note-taking apps store information such as ideas, meeting notes and references. Project management tools track work: who does what, by when, and what status it is in. Many teams use both, with notes feeding the tasks that live in the project tool.
How do I avoid adding too many productivity apps?
Start with one problem, such as missed deadlines or scattered notes, and pick one tool for it. Check that it connects to your calendar and chat before committing. Retire an old app when you add a new one, rather than running both.