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Every tool is opened and used by a Toolio reviewer, who scores it and writes the honest pros, cons and a clear verdict. No hype, no fluff.
Tick Compare on any two to four cards to put them side by side.
I Am An SE Chrome Extension
Project ManagementCopies a preset context prompt to paste into ChatGPT before asking your question.
Heyboard Chrome Extension
To-Do ListsPrioritizes tasks by deadline and importance, with Kanban, list and calendar views to choose from.
Hello Transcribe
Note TakingTranscribes audio files and voice notes privately.
GrabJobs
Team CollaborationLets job seekers chat directly with employers and filters alerts by role, location and industry.
Gleans AI Chrome Extension
Note TakingSaves any link in one click into a shareable, AI-organized collection page.
Genji
CalendarsTet Drošiba warns against visiting Genji.app, suggesting it might be fraudulent.
Genji
Project ManagementLimited to Tet Latvia's warning; supports secure data access, but only for specific regions.
GPT4 Requests Counter Chrome Extension
Project ManagementCounts your ChatGPT questions and counts down the three-hour session clock.
Fuzzy Search Chrome Extension
Utility ToolsFinds text on any page even through typos and synonyms, with adjustable search sensitivity.
Fulltext Bookmark Chrome Extension
Note TakingFulltext-search your browsing history and bookmarks directly in Chrome. Export data to CSV.
Flowla
Project ManagementTurn instincts into system.
Flagright
Team CollaborationFlagright scales with you, but lacks basic customization options for small businesses.
Fibery
Project ManagementFibery is a work platform that connects teams and integrates tools. Turn customer insights into real products.
Equal Time For Google Meet Chrome Extension
Virtual MeetingsTracks who's talking in your meetings and flags interruptions, bias and sentiment automatically.
EnsoConnect
Team CollaborationAI-powered guest communication and upsells for vacation rentals.
Enconvo
AI Productivity ToolsSolve tasks instantly with your AI assistant.
Empress
Team CollaborationEmpress does not offer a free tier or basic plan.
Emberly
Note TakingEmberly helps you organize knowledge, but may not be best for those who prefer simple lists.
Edstension Chrome Extension
Note TakingLimited to EdStem and EPFL, it suggests AI answers and provides real-time LaTeX preview.
Driveway AI Screenshot Gu Chrome Extension
Note TakingRecords a browser workflow step by step and turns it into an illustrated training guide.
Draft by Slite Chrome Extension
Note TakingDrafts notes right in the browser, then saves them straight into your Slite workspace.
Dokoportal Chrome Extension
To-Do ListsAdds GPT-powered suggestions, task management and quick notes directly inside the browser.
Docuprobe Chrome Extension
Note TakingCondenses long web pages into short summaries and answers specific questions about the page content.
Discute
Team CollaborationActs as a virtual assistant, but limited to document types.
Discord Pal
Team CollaborationProtects Tet data against phishing sites.
Dictation Daddy - Chrome Extension
Team CollaborationTurns spoken words into replies for email, Slack, Outlook and LinkedIn, hands-free.
Dictanote
Note TakingDictanote struggles with complex writing tasks, excelling in quick notes but falling short on detailed documents.
Diagramming AI
AI Productivity ToolsAutomate diagram creation with AI; not suitable for simple text-to-diagram conversions.
DeepFabric Chrome Extension
To-Do ListsBundles task management, meeting notes and an AI co-pilot team into your browser's new tab.
Deck Assistant
AI Productivity ToolsSelect any text, hit a button and your AI processes it. Any application works.
Decisions AI
Virtual MeetingsPlan and optimize meetings with AI.
Ctrly
Team CollaborationAutomatically insert your signature with a simple key press. Say goodbye to manual signatures.
Crystal Chrome Extension
Team CollaborationPredicts a prospect's personality from LinkedIn and suggests how to pitch them accordingly.
Crisp
Team CollaborationCrisp uses AI to help you handle customer support, but not all features are included in the free tier.
Conju AI
Team CollaborationNot for companies with a small open-estimate count.
Cohere
Team CollaborationCohere guides customers through resolutions step-by-step, but requires human approval for generated answers.
Cmdj
AI Productivity ToolsCmd J AI Assistant speeds up writing, coding and searching but lacks advanced customization options.
Chrome Autopilot AI - Chrome Extension
AI Productivity ToolsAn AI agent that clicks, types and navigates your browser hands-free while managing inbox and calendar.
ChatVocGPT Chrome Extension
Note TakingTranscribes your speech straight into ChatGPT's text box in real time, in multiple languages.
ChatPDF - Chrome Extension
Note TakingLets you chat with PDFs, Word docs and PowerPoint files to pull out summaries and key data.
ChatGPT Wizard Chrome Extension
Note TakingSolves quiz questions instantly, then lets you dig deeper through built-in ChatGPT access.
ChatGPT To Help
Team CollaborationAnswers questions directly in Chrome, no extra software, though replies stay purely text-based.
ChatGPT Screenshot Extension
Note TakingCaptures a ChatGPT conversation in one click, then trims and splits it into readable image segments.
ChatGPT Notification Chrome Extension
Utility ToolsPlays a sound the moment ChatGPT finishes generating, so you never have to keep checking back.
ChatGPT Helper Chrome Extension
Team CollaborationRuns saved ChatGPT prompts from a right-click menu instead of retyping them each time.
ChatGPT Finder
Note TakingDoes not work outside ChatGPT, manages files neatly.
ChatGPT Exporter Chrome Extension
Note TakingExports ChatGPT conversations as markdown, JSON, CSV or images, with optional timestamps.
Productivity
Three worth starting with
Terms to know
AI productivity tools cover note taking, to-do lists, calendars, project management, team collaboration, virtual meetings and small utilities. Notion and Notion AI keep notes, wikis and tasks in one workspace, Monday and Airtable track projects on boards and tables, and Motion and Reclaim schedule tasks into free calendar time and protect focus hours. Granola takes meeting notes, while Zapier and Lindy AI connect apps so repetitive steps run on their own. Before choosing, check that a tool works with the calendar and chat you already use, that call recording has everyone's consent, and that you can export your data if you ever leave.
Questions people ask
Do AI meeting assistants need everyone's consent to record?
In many places, yes. Recording or transcribing a call can require every participant's agreement, and rules vary by country and state. Tell attendees at the start, use the tool's built-in notice if it has one, and check your company's policy.
What is the difference between a note-taking app and a project management tool?
Note-taking apps store information such as ideas, meeting notes and references. Project management tools track work: who does what, by when, and what status it is in. Many teams use both, with notes feeding the tasks that live in the project tool.
How do I avoid adding too many productivity apps?
Start with one problem, such as missed deadlines or scattered notes, and pick one tool for it. Check that it connects to your calendar and chat before committing. Retire an old app when you add a new one, rather than running both.