6,895 tools, each one opened, scored and signed by a Toolio reviewer

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Every tool is opened and used by a Toolio reviewer, who scores it and writes the honest pros, cons and a clear verdict. No hype, no fluff.

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Sort Newest A to Z Filter Free tier Under $20 637 of 6,895

Tick Compare on any two to four cards to put them side by side.

Siedesk

Project Management
from $9.99 per month
4.0 /5 Toolio reviewer

It's not ideal for teams without basic needs.

not yet checked

Shownotes

Team Collaboration
$59 per month
3.9 /5 Toolio reviewer

Shownotes helps organize podcasts and recordings, great for producers but limited in collaborative features.

not yet checked

Sheeter AI

AI Productivity Tools
from $1.99 per month
3.8 /5 Toolio reviewer

Generate complex Excel formulas quickly.

not yet checked

Sell The Trend

Project Management
Free
4.7 /5 Toolio reviewer

Spies on competitor dropshipping stores and imports their winning products with one click.

not yet checked

ScribeMD AI Chrome Extension

Note Taking
Free
5.0 /5 Toolio reviewer

Listens during patient visits and drafts clinical notes automatically for doctors.

not yet checked

ScoutOS

Team Collaboration
$19/mo
3.9 /5 Toolio reviewer

Automates your processes with specific rules and systems, ideal for teams who need custom AI solutions.

not yet checked

Noty.ai

To-Do Lists
Free
3.9 /5 Toolio reviewer

Transform meetings into actionable items with AI-powered to-do lists, boosting productivity by 128%. Get Noty for free.

not yet checked

Notbot

Team Collaboration
$19 per month
3.9 /5 Toolio reviewer

Boost customer engagement and automate WhatsApp interactions.

not yet checked

NewOaks AI

Calendars
from $19 per month
3.8 /5 Toolio reviewer

Scheduling human-like AI phone calls for you.

not yet checked

Nestornotes.com Chrome Extension

Note Taking
Free
3.9 /5 Toolio reviewer

Saves articles into a personal knowledge base and sends AI-summarized digests of what you've collected.

not yet checked

Neomanage Chrome Extension

Project Management
Free
3.9 /5 Toolio reviewer

Surfaces account info in context and drafts owner correspondence and work orders from inside your inbox.

not yet checked

NOOTA Screen Recorder - Chrome Extension

Virtual Meetings
Free
4.6 /5 Toolio reviewer

Records, transcribes, and summarizes Google Meet, Zoom, and Teams calls straight from a Chrome toolbar icon.

not yet checked

NONFINITO

Project Management
Free
3.9 /5 Toolio reviewer

Evaluates multimodal models but struggles with complex math.

not yet checked

My Ears Chrome Extension

Note Taking
Free
3.9 /5 Toolio reviewer

Transcribes audio from Chrome tabs.

not yet checked

Multi AI Sidebar Chrome Extension

AI Productivity Tools
Free
4.0 /5 Toolio reviewer

A sidebar that switches between ChatGPT, Gemini, Copilot, Grok, and Claude in one panel.

not yet checked

Muddy

Team Collaboration
$9.99 per month
3.8 /5 Toolio reviewer

Muddy streamlines workspace collaboration with AI, but lacks traditional browser features.

not yet checked

Moyunote Chrome Extension

Note Taking
Free
5.0 /5 Toolio reviewer

Turns messy webpage or meeting content into mind-map notes with one click.

not yet checked

Moveworks Copilot

Project Management
Free
3.9 /5 Toolio reviewer

Search and act across business apps instantly.

not yet checked

Modular Mind

Project Management
$29/mo
4.0 /5 Toolio reviewer

Automate work by describing it.

not yet checked

Mindlake

Project Management
$19 per month
3.9 /5 Toolio reviewer

Anomaly AI analyzes large datasets with AI, but Excel limits.

not yet checked

MindPal

Project Management
$1 per month
3.9 /5 Toolio reviewer

MindPal transforms experts' knowledge into scalable AI agents.

not yet checked

Midjourney

Project Management
Free
4.7 /5 Toolio reviewer

A research lab building AI image and video models, with limited public product detail.

not yet checked

MeetGPT - Chrome Extension

Note Taking
Free
3.7 /5 Toolio reviewer

Automatically transcribes and summarizes Google Meet sessions using ChatGPT.

not yet checked

Luminance

AI Productivity Tools
from $19 per month
3.9 /5 Toolio reviewer

Luminance struggles with complex, nuanced legal issues that require human judgment. It excels at routine contract management tasks.

not yet checked

Live Transcribe Voice to Text

Note Taking
Free
3.9 /5 Toolio reviewer

Records audio on iPhone or iPad and transcribes it to text in real time.

not yet checked

LinkBook - Chrome Extension

Note Taking
Free
2.3 /5 Toolio reviewer

Organizes bookmarks into folders with AI recommendations and shared team workspaces.

not yet checked

Legaliser

Project Management
$0 per month - Free Plan
4.0 /5 Toolio reviewer

Analyze and create contracts instantly, even without legal expertise. Saves time and ensures clarity.

not yet checked

Leexi Chrome Extension

Virtual Meetings
Free
5.0 /5 Toolio reviewer

Records and summarizes Google Meet, Teams, or Zoom calls, then syncs details into your CRM.

not yet checked

Leadsourcing Chrome Extension

Project Management
$19 per month
3.8 /5 Toolio reviewer

Automate LinkedIn outreach without hiring SDRs.

not yet checked

Layla

Utility Tools
Free
3.7 /5 Toolio reviewer

Layla is a data security solution.

not yet checked

Kumo Study

Note Taking
Free for 15 days
4.0 /5 Toolio reviewer

Limited to ADHD users only; great for staying focused but misses general productivity needs.

not yet checked

Kroolo

Project Management
from $25 per user per month
4.0 /5 Toolio reviewer

Kroolo unifies work, AI agents, and search into one platform.

not yet checked

Krisp

Virtual Meetings
$9 per user/month
3.9 /5 Toolio reviewer

Krisp is a voice AI for meetings with noise cancellation and an AI note taker.

not yet checked

Kokoro Chrome Extension

Note Taking
Free
3.9 /5 Toolio reviewer

Saves web pages for later and exports them as clean Markdown, with AI summaries added.

not yet checked

Klart AI

AI Productivity Tools
$24 per user per month (Pro)
4.0 /5 Toolio reviewer

Klart AI takes time to set up, not minutes.

not yet checked

Kixie PowerCall Chrome Extension

Team Collaboration
Free
4.6 /5 Toolio reviewer

Adds click-to-call and click-to-text buttons over phone numbers on any webpage in Chrome.

not yet checked

Journey Tracker Chrome Extension

Note Taking
Free
3.9 /5 Toolio reviewer

Tracks your research across tabs, though AI summaries need a Waterloo email.

not yet checked

Journey Chrome Extension

To-Do Lists
Free
5.0 /5 Toolio reviewer

Replaces your new tab page with a chatbot that manages goals and to-dos.

not yet checked

Jackrabbit Ops

Team Collaboration
$90
3.8 /5 Toolio reviewer

Find what doesn’t make sense in a company's paperwork and investigate it thoroughly.

not yet checked

IntelliBar

Utility Tools
$0.03 per month
3.9 /5 Toolio reviewer

A Mac app for chatting with GPT-4o, Claude, Gemini and other models in one place.

not yet checked

Inspiq

Project Management
Free
3.9 /5 Toolio reviewer

Free for those with OpenAI API key, not suitable for budget-conscious users.

not yet checked

INDICO

AI Productivity Tools
from $19 per month
3.8 /5 Toolio reviewer

Automates underwriting and claims processing.

not yet checked

Productivity

All productivity 637 Best of 10 Free tier 413 Paid 224
AI Productivity Tools 51 Calendars 23 Note Taking 139 Project Management 125 Team Collaboration 158 To-Do Lists 52 Utility Tools 72 Virtual Meetings 17

Three worth starting with

Privacy For ChatGPT Chrome Extension Free Voice DIM Chrome Extension Free StorageGPT Chrome Extension Free

Terms to know

AI agent AI search engine Chatbot Context window Copilot Embeddings Freemium Guardrails Knowledge base Large language model LLM Multimodal AI Optical character recognition OCR Prompt engineering Retrieval-augmented generation RAG SaaS Speaker diarization Speech-to-text STT Workflow automation

AI productivity tools cover note taking, to-do lists, calendars, project management, team collaboration, virtual meetings and small utilities. Notion and Notion AI keep notes, wikis and tasks in one workspace, Monday and Airtable track projects on boards and tables, and Motion and Reclaim schedule tasks into free calendar time and protect focus hours. Granola takes meeting notes, while Zapier and Lindy AI connect apps so repetitive steps run on their own. Before choosing, check that a tool works with the calendar and chat you already use, that call recording has everyone's consent, and that you can export your data if you ever leave.

Questions people ask

Do AI meeting assistants need everyone's consent to record?

In many places, yes. Recording or transcribing a call can require every participant's agreement, and rules vary by country and state. Tell attendees at the start, use the tool's built-in notice if it has one, and check your company's policy.

What is the difference between a note-taking app and a project management tool?

Note-taking apps store information such as ideas, meeting notes and references. Project management tools track work: who does what, by when, and what status it is in. Many teams use both, with notes feeding the tasks that live in the project tool.

How do I avoid adding too many productivity apps?

Start with one problem, such as missed deadlines or scattered notes, and pick one tool for it. Check that it connects to your calendar and chat before committing. Retire an old app when you add a new one, rather than running both.